Document Control Management
Control your SOPs, work instructions, certificates, and specifications with versioning, controlled access, and automatic review cycles. Knowella ensures every team works from the current, approved document — and that you can prove it during an audit.
Built to run document control management end to end
Keep critical documents accurate, accessible, and controlled across every team and site.
Version & revision control
Every document has a single controlled version with full revision history, so no one works from an outdated copy. Superseded versions are archived but remain traceable for audits.
Review & approval workflows
Route documents through authoring, review, and approval with electronic sign-off before release. Scheduled review cycles automatically prompt owners to re-validate documents on time.
Controlled access & security
Role-based permissions ensure people see and edit only what they should, with read receipts on critical documents. Sensitive specifications and contracts stay protected end to end.
Instant search & retrieval
Find any document in seconds with powerful search and tagging across the entire library. Frontline teams pull the right SOP on mobile exactly when they need it.
Live in minutes, improving from day one
Configure
Build forms, workflows, and rules with the no-code builder — or start from a template.
Deploy
Roll out to frontline teams on web and mobile in minutes, with role-based access.
Improve
Track results in real time and let AI agents surface what needs attention next.
The outcome teams feel
Replace manual coordination with automated execution — and give every team a single source of truth.
Explore the rest of the platform
Questions, answered
How does Knowella ensure people always use the latest document version?
Only the current approved version is served to users, and previous versions are locked from active use. When a document is revised, affected teams are notified and can be required to acknowledge the change.
Can we require employees to confirm they've read a document?
Yes. You can mandate read-and-understand acknowledgments and capture a record of who confirmed and when. This is essential for SOPs, policies, and safety procedures during audits.
Does it keep documents audit-ready?
Knowella maintains a complete trail of versions, approvals, acknowledgments, and review dates. You can produce the full controlled-document history for any auditor on demand.
Ready to digitize document control management?
Start free, or book a demo to see how Knowella fits your workflows.